Guide For Presenters

Thank you for serving as a presenter at a San Diego Photo Club Meeting.  Your partnership with our club brings exciting program and areas of interest for our members.

To help you prepare for our meeting, we have prepared this page to provide you with information and tips for having an effective and interesting presentation.

  • How does the club prepare for my presentation?

    • The Photo Club promotes our meetings through multiple channels.
      • Website:  we will create a post for our meeting on the Photo Club website.
      • Email:  we have an extensive email list that we send occasional communications.  We sent a meeting announcement approximately 10 days before the meeting and a reminder email approximately 4 days before the meeting.
      • Facebook:  We have a Facebook group, and we create an event in that group for the meeting.
      • Twitter:  Our email application automatically posts the same information to Twitter.
    • In order to prepare, we request you provide us with a biography, information on your presentation, and approximately 5 low-resolution images used for promotion.
  • When should I arrive?

    • The location for Wesley Palms is 2404 Loring Street, San Diego, CA 92109.
    • Presenters should arrive by 6:30 PM to prepare for the meeting to start at 7 PM sharp.  During that time, we will test your presentation, and troubleshoot any issues.  You will also have the opportunity to meet with participants before the meeting starts.
  • OK, I am here.  Where do I go?

    • You must sign in at the front desk of Wesley Palms for security reasons.  After signing in, proceed to Woodbury Hall.  Continue into the facility and  make a sharp right and you will see the room.  If you are confused or need help, call the President and he or she will assist you.
  • How is the meeting organized?

    • The meeting is called to order at 7 PM by our President.  He or she will begin with a quick opening, some announcements, and then introduce you as the speaker.
    • After your presentation, we usually have a Q & A.  Feel free to take audience questions as appropriate.  The President will end the Q & A if it goes over our planned time.
    • After the Q & A, we will have an intermission.  This usually lasts 10 – 15 minutes.  Participants may approach you with additional comments or discussion.  The President and other meeting staff will help you pack up your materials.
    • After the Intermission, we will do our monthly sponsor raffle and proceed to our MemberShare.  MemberShare usually lasts about 20 minutes.  You can stay and enjoy the images or you can quietly head home if you wish.
  • How long should my presentation be?

    • We recommend that you plan your presentation to last approximately 45 minutes.  There is an LED clock on the back wall that you can see during your presentation, so you can check your timing without the audience noticing.
    • If you are not sure on the exact timing of your presentation, we would recommend you focus on approximately 50 images in your presentation.
  • What program should I make my presentation in?

    • You an use just about any presentation program.  PowerPoint and Keynote are recommended if you have access.
    • If you use PowerPoint or Keynote, we have pointers that work for Windows or MacOS to advance your sliders.  Both pointers include a laser pointer.  All you will need is a free USB port on your laptop.
    • Our projector resolution is 1920 x 1080.  You can customize your presentation to that resolution, or your presentation will be resampled to fit.  This resolution is roughly a widescreen 16:9 aspect ratio.
  • What should I expect of our audience?

    • Our audience ranges from beginners to life-long experts.  Our members specialize in virtually every photographic genre.  Our most popular fields are landscapes, wildlife, travel, and portraiture.
    • Our audience is knowledgable, but our beginner members are often nervous about asking questions.  Please avoid using too much jargon and acronyms.  Don’t assume the entire audience knows this information.  Be generous in explaining photography terms and acronyms.
  • How do I connect to your projector?

    • You can use your own device (laptop, tablet, etc.) to connect to our InFocus projector.
    • If you need assistance with using a device for the presentation, you can also use our President’s MacBook Pro.
    • The best way to connect is through the projector’s HDMI port.  Please review your laptop or device and confirm if you have an HDMI port.  If you are not sure, please contact the President.
    • We have adapter cables if you do not have HDMI on your device, but they are not preferred.
  • Can I show a video or other media?

    • Yes you can!  However, at this time we do not have club audio equipment available.  We recommend you bring your own portable speakers.
  • Is there an honorarium for presenting at the meeting.

    • Our presenters are not financially compensated, but see below for other options available to you.
  • Am I allowed to sell services, prints, books, and other materials at the meeting?

    • Presenters are allowed to provide any offerings at the meeting to our members.  There is no consignment fee and the presenter can keep all proceeds.  We do not have staff to assist you with sales, so we recommend you conduct that during the meeting intermission.
  • Do you accept donations?

    • Yes we do.  We have a raffle opportunity during our intermission and your donation could be an additional opportunity to promote your offerings.
  • I have additional questions.  Who do I ask?